AGM minutes

[Claire]

Minutes of TNN Inc. AGM meeting
2010

Minute Taker: Claire
Meeting Opened: Fri Apr 09, 2010 9:16 am
Chairperson: Kate
Present:
k8ylou, Amethyst, Dunners, karmiec, Happi, heart, Laura, Claire, Katriana, posh, Stacey, Annabella, Callum's godmother, aidanasher,

Office Holders Reports

Chairpersons Report
None

Treasurer Report
P&L for year ending 31.3.2010

Income

TNN Membership Fees 380.00
RNW09 Income 549.00
WCC Contract 16000.00
Forum Advertising 2790.00
Interest Received 22.67
IRD Received
Total Income 19741.67


Expenses

Wages 10050.71
Insurance 389.81
Misc 11.20
IRD 2358.96
RNW Expenses 263.07
Web Hosting 900.00
Withholding Tax Paid 8.61
Domain Registration Fee 39.95
Total Expenses 14022.31

Total Profit 5719.36

This profit amount lines up with the previous year profit of approx $3500. This year we had added income of forum advertising which bumped up the profit. If expenses remain roughly the same in the coming year, there is no reason that profit would not increase further given that the forum advertising was not really actively pursued until half way through the year.
Katriana moves that the financials are accepted

Amethyst Seconds


Other Office Holder Reports

Secretary report
None


Demokit organiser (Aidanasher)
Unfortunately nothing much was done during the short period of time when I was in charge. I managed to gather some updated information of kit holders, but since it hasn't been actively used in the last couple of years, a couple of kits went missing and most have been in storage. Lisa since than took over the role when I took the role of advertising coordinator.
I am still holding Auckland and a couple of extra kits, which I'm hoping to pass over.

Advertising coordinator
Nothing much to report. Most main forums are booked, a few has a couple of waiting list.
All information are recorded and documented. There's a simple system between Posh (treasurer), Stacey and I.
However there are a couple of things we could have improved, but I will make that suggestion to the next person who takes over this position.
As mentioned on another thread, I'd like to step down from my position.

Designers report (Heart)
This year I put together some new wording for the website with help from something put together by ditto (I think). Now all we need is someone with a passion for design/web to take the wordingand make it look good - who's up for the challange?

Election of new committee:

So the new Board nominated are:

Chair: Lisa Mayne
Treasurer: Paula Slade(commercial)
Secretary: Leanne Cropp

Other board (min 3, max 12)
Carolyn (commercial)
Stacey
Karen
Laura
Helen
Paulette

These are the nominees for the committee. Would someone 2nd the nominations please. We will take it that everyone agrees unless you post on this thread, or contact either myself or Claire ASAP.

Lisa/Karmiec seconds people for all positions other than chair

Carolyn/Katriana seconds for position of chairperson

New board elected.

Meeting closed: Sun Apr 11, 2010 7:05 am

[Claire]

I need to forward these minutes to the IRD.
Can I please get IRD numbers for the new board executives
Can you also please copy for me the IRD po box no to send this to (its in a thread in the boardroom)

[Katriana]

Why do they need to go to IRD? I've never had to forward minutes to IRD but they do have to be uploaded on the charities commission website.. Eek.. Hope I haven't missed something important.

Thanks Claire

[Claire]

Cause the IRD told me to

[Claire]

I need to forward these minutes to the IRD.
Can I please get IRD numbers for the new board executives
Can you also please copy for me the IRD po box no to send this to (its in a thread in the boardroom)

bump..
please!
I need to get this crossed off my to do list.. and Paula will need to have her name and details with the IRD to do the tax stuff.

[Amethyst]

I need to forward these minutes to the IRD.
Can I please get IRD numbers for the new board executives
Can you also please copy for me the IRD po box no to send this to (its in a thread in the boardroom)

bump..
please!
I need to get this crossed off my to do list.. and Paula will need to have her name and details with the IRD to do the tax stuff.

Is that my PO Box?

3823
Christchurch, 8024

[Claire]

umm.. I dont know.. I put it in the thread.. it was something chch but cant really remember (and I dont want to have to wait on hold to them for another day or so )

oh doh.. just re read your post .. blar not thinking tonight.
Nope its the IRD po box number that I need.

[Amethyst]

Finally found it: PO box 3754

[Claire]

yay
cool. I've got Dunners ird no so just need the other two and then I'll get it sent off.

[Claire]

bump!

[posh]

Yes, the IRD stuff are still being sent to me...

[Claire]

OK.. I have just printed this all out and I'll get it sent to the IRD today to have their signatories updated.
I notice on the charities commission website that that has not been updated yet so that will need to be done too. ( but I'm not putting my hand up.. not sure who is supposed to do that .. maybe Michelle? she is still listed as chair )

[karmiec]

OK.. I have just printed this all out and I'll get it sent to the IRD today to have their signatories updated.
I notice on the charities commission website that that has not been updated yet so that will need to be done too. ( but I'm not putting my hand up.. not sure who is supposed to do that .. maybe Michelle? she is still listed as chair )

I'm doing that hopefully this weekend I can sit down and fill in the paperwork